Beach wedding seating chart ideas

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Browse your perfect Wedding Seating Chart

When preparing for your wedding, seating charts may just seem like another thing you can’t be bothered with, but we’ve compiled a one stop shop for a seating chart for a wedding, so sit back and relax as we tell you everything you need to know to get this job ticked off the list ASAP. If you’re wondering who makes a wedding seating chart, which design to choose or even why to have a wedding board at weddings, we’ve got the answers.  

Why have a wedding seating chart?

Why are seating charts important? Let’s discuss a few ideas for and against wedding seating charts. The down side to using seating charts for a wedding is that they are usually time-consuming, stressful and complicated to organise (by that we mean deciding who sits where). A wedding table seating chart can also seem a little bit formal for a small, afternoon, casual or cultural wedding.

However, we firmly believe that the ‘fors’ outweigh the ‘againsts’ when it comes to wedding table seating chart. Here are some of the reasons why you should strongly consider them:

  • They prevent awkwardness (especially for single people) and confusion.
  • If your reception has a buffet, they help avoid a bottleneck at the end of the food table when people can’t decide where to sit - or with whom.
  • Efficiency - getting everyone seated is far quicker when chairs (or at least tables) are assigned. This saves time for more important things and your day runs more smoothly (i.e. bridal party and ushers aren’t answering as many questions).
  • Wedding Seating charts help when a large number of guests have dietary requirements or the reception provides multiple courses/meal options.

Wedding Seating charts on a budget

Free printable seating charts may seem like a good idea initially, but in reality, the sizing is too difficult to manage without the help of professional printers. Smart wedding planners choose a stress-free wedding seating chart template with Paperlust. You pick the style and type in the guest names and we’ll do the rest. Maybe you’re an artist yourself and are wondering where to get seating charts printed. With Paperlust you can print your own design and see it come to life on this most special of days.

DIY Wedding Seating Chart

For those who have time and resources on their hands, there are plenty of ways to make a DIY wedding seating chart. One popular way is to print wedding seating arrangement cards and organize by table number or in alphabetical order in each card, string them up, frame each cart and display them at the entrance to your reception to guide your guests to their seat! If you have picked up some calligraphy skills somewhere along the way, here’s a chance to put that skill to use, you can write out your seating chart on a chalkboard or even use a mirror with the right tools!

Wedding Seat Signs

Wedding seat signs are normally placed at the entrance of the wedding ceremony but not before the Wedding welcome sign. It is there to let guests know which side they should be seated as traditionally the groom’s guest and the bride’s guest are separated. But in the modern day, it is much more common for all guests to mix and mingle among each other. Alter any wedding seating chart or welcome sign design into a wedding seat sign to let your guest know the seating arrangements during the wedding ceremony. If there is no traditional seating plan, use cute phrases like “Choose a seat, not a side. We’re all family once the knot is tied” or “Pick a seat, either side, you’re loved by both, the groom and bride” allowing your guests to get the idea!

Wedding Seating Chart Etiquette

Arranging family and friends at the wedding reception is simpler than most think, simply follow the basic wedding seating chart etiquette to get the rundown on where everyone should sit. There are two ways to display your guests names, either alphabetically or by table numbers. If you have a bigger wedding it's best to display each guest's names alphabetically starting with surnames, this ensures that your guest finds their table fast and it won’t gather a crowd at the sign. Arranging your guest by table numbers is a fun way for your guests to mingle while looking for their seat and if each guest has designated seats, be sure to add a place card there to avoid any awkward collisions!

A note on reception seating etiquette

Seating charts for your wedding don’t have to be overly stressful if you pick up a few tips on setting etiquette. Here are some do’s don’ts for reception venue seating charts that will help you avoid any social minefields on such an important day:

  • Position parents and immediate family in a place of prominence (usually close to the bridal table) and be considerate of grandparents, especially if they need someone to take care of them.
  • Don’t force anyone to sit with a table of strangers unless they literally don’t know anyone else present. If you have guests from out of town or who don’t know anyone except you and your spouse at the wedding, ask a friend or family member around their age or who share similar interests beforehand to look out for these guests and introduce themselves as early in the day as possible (or better yet, at the rehearsal dinner) and then place them at the same table.
  • Seat divorced parents separately where they can each host a table of family members you know they will get along with.
  • If you choose not to include plus ones, try to avoid a singles table and instead mix two or three single people into each table (the exception to this would be a teenager table).
  • When it comes to parents’ friends, if you’re unsure about where to seat them, let your mum and dad arrange those tables.

There are some seating charts templates that you can print off or photocopy so that you allow yourself a few practice runs at the layout. Try not to put too much pressure on yourself. The other option is to write every guest name on a separate piece of paper then place them on a practice seating chart and you can shuffle them around until you find the winning combination.

Wedding Seating Chart Ideas

When it comes to wedding reception decor, your wedding seating chart is one of the most practical items and that doesn’t mean you can’t get creative with it! This is the one sign that everybody is guaranteed to look at, so your seating chart needs to be substantial, easy to read, while also fitting seamlessly with your wedding theme and color palette. There are plenty of creative wedding seating chart display ideas that you can incorporate into your big day. Whether you're looking for elegant, bohemian, DIY or rustic options, Paperlust will have the perfect wedding seating chart ideas templates four you to choose from. Here are some of our favourite ways that you can display your wedding searching chart so take a seat! And let these wedding seating chart display ideas give you all of the inspiration you’ll ever need!

Final tips for best wedding seating charts

Wedding reception seating charts are a dreaded task on many a groom or bride’s list so why not take all the help you can get? Here are our final tips for seating charts for weddings:

  • For a large guest list, having two signs for table seating charts (either half and half or duplicates) is a good idea so that the flow of the day isn’t slowed down by a crowd gathering around one sign.
  • Ensure the area is well lit and that names are easy to read.
  • Choose a design that matches the style of your wedding - for creative seating charts for weddings browse our collection above.
  • Listing names alphabetically makes it easier for your guests or the other option is escort cards that contain guest names and table number.
  • If your wedding is less formal, you don’t have to put place cards. Just use your seating chart to direct people to tables and let them pick a seat from there.

Above all, try to be thoughtful and sensitive. Giving yourself sufficient time (we recommend 3 weeks) to organise where everyone is sitting is the best way to avoid mistakes, hurt feelings or awkward situations. Also, a separate kids table is okay - even advised. 

Seating charts for your wedding reception are one of the best ways to help create a seamless flow - everyone gets to their correct seat on time - no one feels awkward (hopefully) and everyone with dietary requirements are fully catered for. Browse our exclusive collection of seating charts for your wedding to find the one that suits your personal style.

Making a seating chart for a wedding: Choosing the right wedding seating chart template

 Choose a Paperlust wedding seating chart template are perfectly easy to personalize online with our wedding seating chart maker. Using the Paperlust wedding seating chart maker you can edit all the written content on the sign, and even add new text field boxes. You can also find matching wedding invitations here. Using the Paperlust wedding seating chart maker you can edit your template in as little as a minute with a fast checkout and proof service from our team. 

Wedding Seating Chart Poster

Instead of displaying your seating chart for your wedding on an easel, you could suspend it on the wall like a poster. Choose from any wedding seating chart poster templates that Paperlust offers and get us to print it on a sturdy foam board or on light and durable paper. If you are planning on hanging these wedding seating chart posters, you can also request for holes and eyelets in the corners for easy assembling. Hanging wedding seating charts should ideally be indoors only to avoid being blown away by any winds and like any other seating charts for weddings, should be displayed at the entrance of the reception so that guests can find their seats with ease! Paperlust offers a range of wedding seating chart posters that caters all types of weddings, from minimal and modern wedding seating charts to down to earth or vintage wedding seating charts.

Wedding Seating Chart Frame

Add a little extra to your printed wedding seating chart by adding it to a frame. Different types of frames and easels can be used to tie in your wedding theme while giving it a wow factor. There are plenty of beautiful and cheap frames you can source from local second hand stores or online marketplaces that sell used items. Frame your seating chart in an antique frame with gold, rose gold or copper finishes to bedazzle your guest back to an era of glamour and elegance. Using a wooden frame will add to the rustic theme and a simple black or white frame will create a formal look for your wedding seating chart.



Have you ever occurred to you what the first thing your guest will be doing when they get to the wedding reception? Seriously they will try to figure out where to seat. That’s what wedding seating charts for. In fact, apart from the practical use, wedding seating charts can be really fancy and stylish. They are not only informational but also make great wedding decorations for your nuptial. From chalkboards to golden framing, rustic to chic, we’ve rounded up amazing wedding seating chart ideas that are everything but boring.

With greenery decor

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Etsy

Wedding Seating Chart Template Calligraphy, Table Seating Chart Printable, Elegant Seating Plan, Editable Template Seating Chart Craft Paper 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Etsy

Unique Receptions Seating Charts Ideas Wedding

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Salaovirtual.Ru

Best Escort Cards And Seating Displays Wedding Escort Card Displays, Wedding Seating Chart Wedding Escortcards Seatingchart

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Fabmood

Wedding Seating Chart Ideas at Junebug Weddings

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Junebugweddings


Brilliant Wedding Seating Chart Ideas to Steal

Image via: Etsy

Creative And Eye Catching Wedding Seatingchart

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Weddinginclude

Best Wedding Table Numbers Chalkboard Seating Charts Ideas 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Salaovirtual.Ru

Creative And Eye Catching Wedding Seatingchart

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Weddinginclude

Ideas For Wedding Table Seating Chart 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Blogweddingsierra.Roomblet

Gold Mirror Seating Chart. Glass Seating Chart

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Stationery.Decorationn

Vintage Rustic Wedding Seating Chart Ideas

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Emmalovesweddings

Vintage Window Wedding Seating Chart Ideas

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Emmalovesweddings

Gold Wax Seal And Calligraphy Seating Chart. 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Vidachicweddingsandevents

Eye Catching Wedding Seating Chart

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Pinterest

Trendy Unique Seating Chart Wedding Gold Ideas 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Theglamourlady.Ru

Victoria Seating Chart – Wedding Traders

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Weddingtraders.Au

Diy Wedding Seating Chart Rehearsal Dinners Wedding Diy

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Keniamagazinediy.Mujeralia

Elegant Earthly Seating Chart Rustic Wedding Plan Ideas Chart Earthly Elegant Ideas 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Alyda.Eveningdressesmodels.Ga

Beautiful Seating Charts & Escort Cards That Will Make An Impression At Your Asterisk Wedding Or Event! 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Brit.Co

Love This Romantic Vintage Seating Plan Idea Hand Drawn Calligraphy Wedding Seating Chart 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Smartvaforu

Beautiful Wedding Reception Table Seating Chart Idea. 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Trendybride.Net

Wedding Coordinator: Amy Abbott Events | Los Cabos Wedding Elegant Seating Chart

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Amyabbottevents

On Sale Sizes Wedding Seating Chart Template Editable |

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Etsy

Elegant Wedding Seating Chart Idea Learn How To Make This Diy Photo Seating Chart!

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Somethingturquoise

This Editable Wedding Seating Chart Template Features Handwritten Fonts And A Modern Minimalist Design. 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Etsy

Diy Wedding Seating Chart at Simplymoms

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Simply2Moms

Personalized Wedding Ideas Youll Want To Copy at Martha Stewart Weddings

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Marthastewartweddings

Unique Ideas For Your Seating Displays Escort Cards

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Weddingdates.Ie


Brilliant Wedding Seating Chart Ideas to Steal

Image via: Etsy

Seating Charts Are Often Left To The Last Minute Or Skipped Altogether. Find Out Why We Think They Are Absolutely Worth The Time And Effort! 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Peppersproutbarn

Insanely Creative Escort Cards And Seating Displays Fab Mood 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Fabmood

Romantic Script Style Calligraphy Wedding Seating Chart Find Your Seat. Adorned With Greenery Wreaths Of Eucalyptus. 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Confettidaydreams

Want To Know More About Wedding Planning On A Budget 

Brilliant Wedding Seating Chart Ideas to Steal

Image via: Storywedding.Top

Featured Photographer: Kk Photography; Wedding Seating Chart Ideas.

Brilliant Wedding Seating Chart Ideas to Steal

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Brilliant Ideas For Your Wedding Seating Chart

Brilliant Wedding Seating Chart Ideas to Steal

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Boho Wedding Ideas Shine On Your Wedding Day

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Brilliant Wedding Seating Chart Ideas to Steal

Image via: Sweetcarolinacollective


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60 Wedding Seating Chart Ideas to Inspire an Epic Seating Plan

Wedding seating charts are an incredibly important part of a wedding reception. Seating charts act as crowd control, disseminating key information to guests about where their reception home base will be all evening, so you don't have to worry about everyone knowing where to go. You want all attendees to enjoy themselves and be as in the know as possible as they move throughout your wedding celebration, and wedding seating charts are an integral component in that undertaking.

To help you build an effective seating chart with ease, we tapped some wedding industry experts to answer your most pressing seating arrangement questions. Plus, we gathered all the out-of-the-box seating chart inspiration images you'll need to dream up your own creative wedding seating chart.

In this story:

Wedding Seating Chart FAQs

What's the difference between an escort card, place card and seating chart?

An escort card is an object, meant to be taken by wedding guests, displaying attendee names and table assignments. A seating chart similarly disseminates table assignments, but via a stationary display for guests to look at, but not interact with. If used, place cards tell wedding guests which specific seat at their table belongs to them.

"A seating chart is a (much more beautiful) version of a mall directory that guests can reference to find out where they're sitting during the reception. They're often displayed in a central location that all guests will pass by at some point, and often categorized by table number or by guests' last names," says Ashley Lachney of Alston Mayger Events. Along the same line, Dena Cohen of The Planning Society explains that, "both seating charts and escort cards direct guests to a specific table. A seating chart lists your guests' names in alphabetical order with the table number next to the name or grouped together according to table number, for all guests to see. It can create an unexpected and fun entrance into the event space. Seating charts can be personalized, monogrammed and calligraphed on a variety of formats—acrylic boards, mirrors, wood, fabric, glass, chalkboards, specialty paper, etc. Escort cards are typically the more formal of the two seating methods at a wedding or event and can be customized to the couple's special story, theme, colors or season. Creativity and unique ideas are endless. Escort cards can be organized alphabetically on a table, arranged against a backdrop or hung from greenery, florals, twine or even a chandelier. Each escort card will have the guest's name or couple's name and table number included and will allow for guests to take the card with them and can also serve as a favor. Some escort cards can also include the guests' meal option." She goes on to note that if you want to go a step further in formality, "you can place a personalized table card (or place card) at each place setting, so your guests know exactly where they are sitting at the table."

When should you make a wedding seating chart?

While a seating chart can't be finalized until all your RSVPs are in, you should certainly begin the preliminary planning process early. Brooke Avishay of Orange Blossom Special Events advises couples to start early. "Generally, you should be able to create a rough plan for seating while you're waiting for your RSVPs to come in. Getting a head start on this will save a lot of grief as you approach the big day. If you do about 80 percent of the work while you're waiting for responses, all you'll need to do is make some small adjustments once you've received all RSVP cards."

How do you make a seating chart for a wedding?

Thankfully, there are plenty of online wedding planning tools out there (and wedding seating chart templates) to help with the actual task of assigning seats. From to WeddingWire's seating chart tool, these online resources give you the ability to look at a diagram of your reception and drag and drop to assign tables. Before even getting to that stage, it's a great idea to add notations to your RSVP spreadsheet to help categorize attendees. Whether you add a column to signal how you know a given person or color code based on whether they're family, a college friend or a work colleague, starting to group guests early on will make it easier to assign seats. Of course, if you're more of a tactile person, the paper plate method is a trusted option. Lay out a collection of paper plates on your table and use flag sticky notes to decide who sits where. To save space, you could even get your reception floor plan enlarged and printed on a poster board before using sticky notes to play around with potential table assignments.

Should a seating chart be organized alphabetically or by table?

This is a hotly debated question and even industry professionals are split as to which style of seating plan is best. Generally speaking, arranging your guest list alphabetically is the more efficient method, but for a very small guest list, couples can consider making an exception to organize by table number.

Janice Carnevale of Bellwether Events advises couples to "always always always organize a seating chart alphabetically by the last name. If it is organized by table, as I have seen in photos, it takes guests a longer time to find their name and table assignment, and staring at a poster is no way to spend a cocktail hour. Listing guests by table causes a bottleneck, and generally, it is not a pleasant guest experience." Shannon Ducker of Shannon Rose Events agrees that when it comes to large guest counts, alphabetical is the only logical organization method. "For guest counts of 100 guests or fewer, it's perfectly acceptable to organize a seating chart by table if the design lends itself better to that method. For any events larger than 100 guests, you should always organize alphabetically so that guests can find their seating assignment more easily." Ducker goes on to suggest that seating charts list parties and not individual guests as this "allows for couples and families to find their table faster since they are only having to look once for their table."

Who sits at table one at a wedding?

Before we settle on who sits at table one, let's define exactly what the first table is. Planners often reference head tables, estate (or king's) tables and sweetheart tables, all of which are different but can serve as table one, depending on your needs.

Traditionally, a head table is a long table where the couple and their wedding party sit, all on one side of the table, facing toward the reception space. An estate table is similar in that it is a long rectangular table at which the couple and their wedding party are generally seated. However, a king's table or estate table doesn't have attendees on only one side and, as such, can be in the middle of the room instead of off to one side of the reception venue. For couples who want to sit by themselves, a sweetheart table is the way to go. As the name suggests, only the two sweethearts are seated at this table for two.

While table one most frequently includes the couple, their wedding party and the wedding party plus one's, "a head table can really be constructed in whatever way makes the most sense for the couple and who they want to sit with," says Jamie Chang of Passport to Joy. "Table one could be the couple and their wedding party and their partners, it could be the couple and their family or parents. There is no right or wrong way to construct the head table as long as it's created with everyone's enjoyment in mind."

Karese DeHaan of Detailed Floral Design agrees that you and your partner's preferences should be the guiding force behind the decision of who sits at table one at the reception. "One fun decision to make early in planning is who you would like to sit with at the reception. Do you prefer to sit with your friends at a head table or would you like to sit at a sweetheart table just the two of you? There is no right or wrong, and the decision often comes down to your unique personality and the feel you are going for at your reception. However, this decision will be integral in the layout of your whole reception and will determine your course for details such as which tables to rent and the florals to order. A head table generally seats the couple, their wedding party and often the wedding party's significant others. This can create a more energetic and fun atmosphere as the large group interacts. Seating so many often requires a very long table. A sweetheart table will create a more romantic feel, designate a little time alone, and feature you as a couple. This allows the wedding party to be with other guests they know and are closest to. Choosing who you will sit with at the reception is an opportunity early in the planning process to create the mood you envision for your wedding day."

What should you keep in mind when assigning seating?

Relationships, and possible tensions, between guests should be kept in mind when creating a seating plan. If your wedding is going to serve as a reunion for many college friends, seat them together so they can catch up. If a friend is attending alone and won't know many people, put them at a table with strong conversationalists and naturally amicable people who will make them feel comfortable. Leah Weinberg of Color Pop Events shares that when she was planning her own wedding, "as soon as I sent out my invites, I started grouping guests into tentative tables and thinking of what groups folks would naturally fall in—my mom's family, my dad's family, work friends, college friends, family friends, etc. Then, as RSVPs came in, I was able to make modifications. But I had the bulk of the work done about two months before the big day, so that made it a much less stressful task once I did have my final numbers."

Where should you seat young children?

If young ones will be attending the wedding, a kid's table is a good idea, so long as it is located near where the children's parents will be dining. Consider placing some coloring books and other activities at the kid's table to keep youngsters entertained.

Where should close friends and family sit?

Natalie Good of A Good Affair has a few important dos and don'ts to keep in mind for couples wondering how to make a seating chart for a wedding. "Don't place family members who don't get along well together! Don't place older guests near the band or speakers, they can't converse and it is super difficult for them to hear. Do put both of your respective parents at one table if they know each other and have a great relationship. It is so nice to join your families together on your wedding day! Don't procrastinate in preparing your seating chart. Often this is where the drama comes out within families so it is best to work on it early and hear your parents requests so you have time to come to an agreement without the pressure of a deadline."

Along the same vein, Ashley Thompson of Ashley Creative Events suggests to-be-weds "group your guests in ways that will maximize the fun they have at the wedding! For instance, designate a table of college friends or work friends. Group your extended family and if there are a fair amount of kids invited, feel free to select a special table for the little ones (but be sure that their parents are at a nearby table to keep an eye out!) Nix the idea of a 'singles' table. You may have been playing matchmaker behind the scenes to see if you could set your old co-worker with your cousin, but this may embarrass your guests or make them feel uncomfortable. Instead, you can sprinkle the singles in with their married or couple friends to give them a sense of comfort."

Colorful Seating Chart Ideas

1. Tropical Teal Seating Chart

Tropical leaves added even more greenery to this teal display at a beach wedding in Hawaii.

2. Seating Chart with Modern Shapes

For this Palm Springs wedding, wedding guest seating assignments were written on colorful shapes suspended from a copper frame.

3. Suspended Pink Acrylic Signs

The wedding table seating chart at this wedding was a pink acrylic display hung amongst plants.

4. Minimalist Painted Seating Chart

Pink and red abstract shapes were painted on the back of this translucent table plan.

5. Orange Ombre

An ombre of orange signs served as the wedding table seating chart for this celebration.

6. Pink Wood Wedding Sign

To customize this pink display, illustrations served as table names, instead of traditional wedding table numbers.

7. Boho Pink Seating Chart

At this laid-back fete, an acrylic seating chart hung amongst boho pink decorations and garlands.

8. Prismatic Meets Geometric

Colorful acrylic shapes were strung together for this kaleidescope-inspired seating chart.

Floral and Greenery Seating Charts

9. Greenery Arch

DOLLAR TREE Wedding Seating Chart DIY - Farmhouse Coastal Wedding Decor

The 15 Best Seating Charts for the Design-Oriented Couple

What to Look for in a Seating Chart

Color and Theme

The perfect seating chart will seamlessly fit into your wedding aesthetic while also showing off your and your spouse's interests. Choose colors and themes that will complement what you've already planned, but don't be afraid to get creative. If you love to travel, find one that features maps. If you love wine, stick your chart on wine bottles. You can also add flowers, candles, and other decor to make it a stand out piece.


Find a font that goes with your theme but is also easy to read. Script fonts are great to use for headers, but you may want to choose a serif font for names. Also, consider the spacing. You don't want the names and sections to be too cramped together.


Your seating chart can be made from just about anything. From paper to acrylic to wood, there are plenty of ways to display your chart. Paper is a versatile choice, as you can always easily reprint your chart if you notice a typo before your big day. However acrylic and wood are fancier options that look crisp and elegant. Alternatively, you can even use stickers to place your chart on wine bottles or other items that work with your theme.


Ideas seating chart beach wedding

Escort Card, Table Number and Wedding Seating Chart Ideas


There are countless ways to bring personality and create “wow” moments in a couple’s wedding celebration.  One way to achieve this is through your wedding seating chart displays, statement escort cards and creative table numbers.

While these elements are necessary to guide guests to their correct seats, with a little thought you can turn what seems like a small detail into a standout décor element. A unique statement escort card and wedding seating chart display is a high impact special detail. After cocktails and ceremony, guests move to the wedding reception space and the escort cards are the first thing your guests see. They are a great opportunity to set the tone for your reception, tell a little story or double as a gift as a fun take home favor.

Below are some of our favorite ideas from our very own wedding clients. Click through to our Real Weddings galleries to see how these statement pieces tie into our couples’ wedding themes.


Wedding table numbers are fundamental so they must be noticeable! Customizing wedding table numbers is a unique way to make your table décor special to you. Table “numbers” don’t need to actually be numbers. Customize the displays to be a nod to your heritage or locations that are meaningful to you.  You can turn to anything for inspiration.

The below examples range from elegant to fun and quirky. You will find inspiration in how you might name your tables. Or you may opt for a classic table number that is displayed in a unique way.



Seating Chart Ideas for Destination Weddings

October 9, 2018

Your seating chart sets the tone for your wedding reception.  Will it be glam, rustic, vintage?  The seating chart should speak to you and your new spouse’s style, whether you’re having a stateside or destination wedding.  To help give you some inspiration, we’ve put together some of our favorite destination wedding seating chart ideas that will help take your reception up a notch.  Also need guest book ideas?  Check out our Alternatives to the Traditional Wedding Guest Book, too!


These are surprisingly easy to put together and give a cool “floating” aesthetic.  Not to mention, this style is easy to transport and your venue can likely provide the arch to hang them from.

Inspired By This – Brandon Kidd Photography


This can accommodate any style from classic elegance to country chic, since you pick out the frames that fit your taste and wedding vibe.  The best part is they don’t have to match, so a collection of inexpensive flea market frames will look absolutely fabulous.

Wedding Bells


Always a classic and always a favorite of wedding guests.  You can go for the traditional “Take a shot, find your spot” or mix it up with any custom drink for a “Sip and be seated.”  This is one of the easiest for a destination wedding couple to arrange since your venue coordinators will do most of the set-up for you.

Tom Moks Photography

Style Me Pretty – Closer to Love Photography


The rustic wood board has become uber popular among destination wedding brides and grooms.  Elevate the look with strategically placed lights and flowers.  This one will require some heavier DIY work or a little more money to hire someone else to do it, but is well worth it.

Analisa Joy Photography


Here’s another super easy seating chart to create.  All that is required is a vintage window (you can find very decently-priced ones on Etsy), a white glass pen, and optional floral decoration.  Remember, though, this one will have to be shipped and marked as fragile so it arrives at your wedding venue safely.

Wedding Row Grand Strand – Melissa Skidmore Photography


This design always looks cutest with mini clothespins.  Connect them to greenery like in this photo or try a cork board or chicken wire for a shabby chic look.

Chris W Photo


Of course this will look best if your wedding is after sundown.  These radiate elegance and romance with ridiculously minimal effort.

Happy Wedd


Talk about a good aroma!  The smell of coffee beans can actually help cleanse your palate, so this is perfect if your guests are coming from hor d’oeuvres during the cocktail hour.  Swap coffee beans for cacao beans if you’re having a destination wedding in Mexico.  Cacao beans have a deep history in ancient Mayan culture, plus your guests can take some and eat them!

MOD Wedding


With this look, it’s best to have the bottles or jugs different sizes, shapes and colors for a more natural feel.  This is another one where you will want to pay shipping costs rather than hope they’ll stay safe in checked baggage.

My Wedding

LH Calligraphy


Make it easy on yourself and skip the seating chart altogether if you don’t care where your friends and family sit.  The waiters at your venue can simply ask which meal the guests had chosen, and everyone can choose a spot to their heart’s desire.  An adorable sign like this one does the trick!

Junebug Wedings – Kayla Fisher Photography

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This post was written by Samantha Szapor


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Wedding Seating Chart Ideas For 2021 With Examples

Unless you’ve already planned a bunch of weddings it’s easy to underestimate how much of an impact your wedding seating chart can make to your reception. If you’re the type of person who likes a challenge, you’re going to have fun balancing making room for all your guests, allowing natural flow through the room, making it easy for your guests to identify their assigned space, and making the wedding reception seating chart match your theme.

seating chart

Read on for seating chart basics and creative guidance for all types of wedding themes.

Wedding Seating Chart Ideas For All Wedding Themes

When designing your seating charts, borrow queues from the immediate area just like these wedding seating chart examples.

Wedding Reception Seating Chart For Country Wedding

The first piece of advice is to create a wedding seating chart poster that’s front and center for all your guests to see. Make your table cards equally accessible. For a country-themed reception seating stick with the definitions. Rural, unfinished, and specific to the area are the calling cards of the country style.

  1. Burned text on raw local wood. Find a large plank of gorgeously textured wood and write out the names and assignments using a wood-burning kit.
  2. Stretched leather and black ink. You don’t have to skin a hide yourself, but a large unfinished pelt will seem as though it came from the farm next door. Creating a wooden frame and handwriting names and assignments are a perfect DIY wedding seating chart project.
  3. Even destination weddings can indulge in a country theme since it’s defined as drawing from the local heritage. A Hawaiian ceremony, for example, can feature a transparent plexiglass box (where the writing sits) filled with luminous volcanic rock. Accompany this by table charts made from stone statues of Laka – the Hawaiian goddess of love.

Get your DIY materials here:

Seating Chart For Stylish Chic Wedding

Next up in our series of wedding seating chart tips is to make a firm decision about the shape of your table and how many guests will be at each table.

Knowing how many people are sitting at each table really helps you plan where to seat your guests. If it’s a chic wedding theme you’re after, consider more tables and smaller groups so that conversations can be a bit more intimate.

Chic and stylish are a beautiful combination of trendy and trendsetting. Typically chic designs use time-tested elements with unique and creative spins, just like these table setting chart examples.

  1. Print your seating assignments on a sheet of metal like brushed aluminum or copper and set it on a delicate artist’s easel.
  2. Instead of one giant seating chart, choose an elegant frame for each table and hang them next to each other in an artistic arrangement.
  3. Many chic wedding themes feature generous use of lighting. Blend in your wedding seating chart decor by feature a plain, clean text backlight by LEDs.

Buy materials:

Modern Wedding Seating Chart Ideas

The next step to creating successful wedding seating charts is to priorities your VIPs. You want your biggest fans as close as possible, which include both sets of parents, grandparents, and siblings. You also want your bridal party and their dates to sit nice and close too. Once you’ve coordinated their seats you can start to plan around them.

Modern wedding seating chart ideas take the ordinary and make it extraordinary. It can be something as simple as a wide board with your choice of fonts, or an everyday item artfully repurposed.

  1. Rent an oversized touchscreen or use a tablet that you already own. Simply have your guests type in their name which populates a screen showing an image of their table and highlights their seat. If you can spring for it, opt for facial recognition so that your guests can skip the name typing.
  2. For an outdoor wedding reception, set up a mock indoor space complete with an armchair, throw rug, and a bookshelf to house your seating plan.
  3. Use a printed map and name your tables as a state. For example, mom and dad will be assigned to the New York table while cousin Jesse and the party will be seated at the Chicago table.

Buy supplies:

Beach Wedding Seating Chart Examples

Once you have your VIPs seated, start filling the tables behind them. This is much easier if you break them into groups – distant relatives, work friends, etc.. – and ask your trusted advisors for some help. Making sure that everyone has a great seat and that each table has a good mix of old friends and new acquaintances is much easier as a group.

A beach wedding has the flexibility of being traditional, wild, and crazy, or anything in between. Whatever your choice of themes, it’s best to borrow from your surroundings.

  1. Stick a surfboard in the sand and write out your arrangements. It’ll be easy enough to find one that matches your color scheme.
  2. Adorn an arch with as many local plants and flowers as you can, and hang your table arrangements from a delicate string. This will look beautiful and natural as it flutters in the breeze.
  3. Write your wedding seating chart details in white on top of a slab of glass that sits on a thick wooden base. This looks natural by itself, but also allows it to blend in with natural surroundings.

Find materials here:

Vintage Seating Chart Ideas

Once your guests have found their tables, make it easy for them to confirm their seats with easy-to-find, easy-to-read Table Cards. These can be mini versions of the larger seating charts that you have out front. Or, they can be their own design so that it fits the table better. If you’re going this route, make sure that they integrate with your overall theme.

Vintage seating charts only work if you’re planning a wedding that draws from a specific era or decade. If this is your wedding theme of choice, you can have a lot of fun with your seating chart.

  1. Use an old window frame
  2. Use an old vintage suitcase. Open it up, stand it on its side, and decorate the inside.
  3. Find an old piece of wood and mount vintage kitchen knobs or vintage keys to hand the seating arrangements from.

For authenticity and the best bargain, head to your local thrift or antique store.

Whimsical Wedding Seating Chart

Now that everyone has their seat, it’s time to think about Name Tags. Some think name tags are lame – you’re excused if you fit into that group – but a lot of your guests won’t know each other, and this is a really non-abrasive way to break the ice.

If your theme and design allow for it, try to make your table cards double as name tags your guests can pin to their tops.

A whimsical wedding theme is exactly how it sounds – a plunge into the odd and unexpected. Match your wedding seating chart template to your wedding theme by creating something eccentrically amusing.

  1. Indoor wedding? Bring a live tree inside and dangle the seating arrangements from the branches. This will look fantastic and force your guests to interact with the decor by poking through it to find their names and places.
  2. Create a wall of wine by mounting wine glasses to a garden wall. The glasses can either be stuffed with paper that carries seating instructions, or the glasses can be full of your best chardonnay with a label hanging from it.
  3. Fill balloons with helium and let them dance in the air as seating assignments dangle from each string. Not only will this force your guests’ eyes upwards to take in the entire venue, but the splash of color also makes for excellent wedding photos.

Get the stuff here:

Seating Chart For Rustic Wedding

When creating your wedding seating chart make sure it’s at the front end of your wedding reception timeline. The first thing your guests should be doing is finding their seats, getting settled, and then socializing. Otherwise, you’ll have friends and family wandering around for far too long which throws off your speech, dance, and other timing.

Rustic weddings are fun to plan for. Use the same aesthetics in your wedding seating chart etiquette as you do for the rest of your ceremony and reception. Favor simplicity over beauty, and be proud of nature and Southern values.

  1. Repurposed pallets can be stood on their end and decorated with plants. Wood and greenery go great with the rustic look.
  2. Hang Horseshoes with attached seating tags from some weathered nails. This can be hung from a wall, but it’s best if you erect something temporary so that you’re not damaging anything.
  3. Write names and seating arrangements on the Old Door that’s placed front and center of your reception area entrance. This should blend into the “old barn” feel that you’ve established.

Get materials here:

  • Wood Pallet: Businesses are constantly paying to get rid of these. Make a few calls and you can get one for free.
  • Vintage Horseshoes:Etsy
  • Old Door:Wayfair

Amazing Boho Seating Chart Ideas

That’s all for how to do a wedding seating chart, but we have plenty more examples and resources for different styles and themes. Keep clicking or swiping to find the inspiration you need for your wedding seating charts.

The bohemian wedding style forms a firm connection with nature and draws from the hippy lifestyle of the 1960s.

  1. Adorn a Chalkboard with lace and other boho cues to create a simple yet elegant seating chart.
  2. Simulate the quintessential boho garland headpiece by decorating a Hula Hoop with feathers and flowers, and stringing the seating arrangements through its center.
  3. Stretch natural Burlap fabric over a base with alphabetized seating arrangements for a clean and simple design. For extra flavor, create a lace border.

Find DIY materials:

Chalk Board:VistaPrint
Hula Hoop:Walmart

Seating Chart For Casual Wedding

Many couples choose to forego the glitz and glamor either to save a few dollars or to separate themselves from the fuss. Gowns, suits, menus, and decor are simplified in order to focus on the ceremony, the couple, and the company. These 3 wedding seating charts follow suit.

  1. Cut out the first letters of the bride and groom’s name. Post the bride’s guests’ info in her letter and do the same for the groom.
  2. Find the plainest Sign that you can. This can be a simple whiteboard atop a simple artist’s easel or posted on an easy-to-find wall.
  3. Make use of one of the most practical household items; a Corkboard. Pin your seating assignments and allow your guests to find their tables with ease.

Things to buy:

Art-Deco Seating Charts

If you’re not familiar with Art-Deco, think Great Gatsby. The style that swept Western design through the ’20s and ’30s is defined by strong geometric patterns and bold, contrasting colors. Use this style for your wedding theme for unmistakable decor.

  1. Create a simple board, but in the characteristic Gold and Black theme with art-deco fonts to match. Or, go with a classic Art-Deco print and write on top of that.
  2. Create a Geometric Archway where your guests will find their seating arrangements strung from.
  3. Collect 6-8 frames and paint them calling-card Gold to create one giant assemblage of frames.

Supplies for your theme:

Eco-Friendly Wedding Seating Chart

Eco-friendly is a way of life, not just a design theme. If this sounds like you, your decor of choice will have to have a 0-waste policy and should have some connection with nature.

  1. Burn your guests’ names and details into the ends of Wood Logs. This looks great, easy to find, easy to read, and when you’re done you can create a lovely bonfire to sit around.
  2. Etched Stones make a beautiful eco-friendly wedding seating chart. It’s best if you can find large stones that are naturally polished, they’re much easier to read than small rough stones.
  3. Reclaimed and Reused is just as good as zero-waste sometimes, which makes an Open Ladder a perfect seating chart option. Choose a few rungs at eye level to represent a table.

The great thing about eco-friendly designs, they’re mostly free! As long as you have a saw, wood logs are mother nature’s gift. The same goes with stones, and it’s very likely you already have access to an old ladder. Put a little time and effort into these little projects and they’ll look like a million bucks.

DIY Wedding Seating Chart

Some couples prefer DIY to save a few dollars, and some feel a sense of genuine pride working as a team and completing a project. Whichever version describes you, these 3 wedding seating chart examples are gorgeous, easy, and low-cost.

  1. Write your guests’ details on a ьirror. Try to make sure the frame matches your theme, and make sure to practice your calligraphy before attempting the final product.
  2. Choose an assortment of Planters and hand-craft your guests’ cards to sit inside like feeding instructions. Take it a step further by creating homemade shelves or platforms for them to sit on, or create a giant planter that sits on the ground.
  3. Create a lattice wedding seating chart where simple cards sit in a nice arrangement. This is great for outdoor, rustic, and casual-themed weddings.

Get materials here:

Wedding Reception Seating Chart Tips And Etiquette

To make your life simple and your wedding seating charts a great success, just follow the advice we listed above.

  • Choose your overall wedding theme first, your charts and cards should match.
  • Create your entire guest list so you know how many people you have to accommodate, then decide on a table shape/size so you know how many guests a single table can handle.
  • Place your VIPs upfront, and break the rest of your tables into groups to make their experience social and fun.
  • Make sure your seating chart is immediately visible when your guests enter the venue so they don’t have to walk around looking for it. Place table cards at their seats so they can confirm they have it right.
  • Work your seating chart into your overall wedding timeline and budget so you know what you can afford and have enough time to do it right.

Like everything else on your wedding planning to-do list, a wedding seating chart becomes simple and beautiful if you put in a little research and planning ahead of time. We hope that these samples triggered your imagination and that our guidance inspires you to create the wedding of your dreams.


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